Executive Administrative Assistant Opening

This position is an immediate need.  This individual will support the VP of HR, some HR experience would be preferred.

Location: Bloomfield Hills, MI

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 Description  

Under minimal direction, this position provides executive-level administrative and project management support to the Vice President of Human Resources, and the senior
management team.　 The Human Resources Executive Assistant is also responsible for a variety of services to an HR department 
 

Essential Functions:

• Managing complex and dynamic calendaring of internal and external meeting schedule for VP;


• Managing communications (incoming mail and telephone calls) with vendors, clients and  staff;


• Managing multiple HR department budgets, reporting on metrics (i.e. turnover and headcount statistics), and assisting with the presentation of HR-related data;


• Providing project and logistics coordination of all-employee annual events including special awards ceremonies, service recognition dinners, community teaming awareness fairs, employee appreciation summer picnic, and others;


• Assisting with preparation of Board of Director meeting materials, including complex committee packages;


• Organizing senior HR management and HR staff meetings;


• Creating communication materials (emails, memos, posters, online announcements) for HR-sponsored events;


• Maintaining HR organization chart and department descriptions on intranet;


• Making high-level contacts of a sensitive nature inside and outside of the company;


• Collecting and preparing information for use in discussions/meetings of staff and outside individuals;


• Providing support for the facilities and equipment needs of HR (furniture, office coordination; technical equipment)


• Recruitment and screening of candidates

Job Requirements 

Successful candidate must possess the following skills and behaviors:

• Excellent communication skills, both oral and written, with the ability to interact with employees at all levels;


• Highly skilled at developing strong working relationships;　


• Ability to adapt to changing priorities and deadlines;


• Ability to anticipate and proactively address the needs of the VP, and senior HR management team, as appropriate, to further their efficiency and effectiveness;


• Ability to prioritize and coordinate complex workloads and activities to meet deadlines;　


• Must be self-directed, as well as experienced in working collaboratively on complex administrative and event project teams in both participant and leader roles;


• Ability to identify and take responsibility for carrying out solutions to administrative problems;


• Demonstrated flexibility, creativity, and good judgment;


• Proven analytical capability;


• Familiarity with a variety of concepts and practices relating to budget management;


• Demonstrated ability to resolve staff/client/community relations issues with tact and diplomacy;


• Must display exemplary customer service skills and use discretion and maturity when dealing with confidential and sensitive information;


• Possess a strong sense of deadlines and timelines, with strict attention to detail;


• High level of initiative;


• Commitment to continuous improvement by streamlining processes and procedures and suggesting other target opportunities.


• Sound background with technology and software programs;


• Proficient with MS Office Products;


• Proven ability with PowerPoint presentations;


• Knowledge of Halogen a plus
  
  EDUCATION:
  College degree preferred.
  
  EXPERIENCE:
  7-10 years experience in senior administrative support roles that include event planning/project management, preferably within Human Resources. Experience with maintaining a paperless desk would be a big plus.

Requirements

Minimum of 7 years of experience
Proficient in MS Office Products expecially PowerPoint
Background with benefits and compensation a plus
Must have experience supporting upper level management ie: Director's, VP's, CFO's, CEO's etc...

The perfect candidate will have a blend of HR experience and Executive Assistant Experience

Resumes can be e-mailed to me at nsmith@hrsus.com 

Nicole Smith - Recruiter at Harvard Resource Solutions